Why would you choose "Entity" for the Custodian Type field?

Choosing "Entity" for the Custodian Type field is relevant to avoiding issues with data formatting, particularly when dealing with exported names. In many systems, especially those handling large datasets, the presence of commas in names can lead to parsing errors or unintended data splits during export processes. By selecting "Entity," you ensure that the naming convention remains consistent and clean, facilitating smoother export functionality and reducing the likelihood of complications related to data management.

The other options focus on different benefits or features that might not directly relate to the specifics of why one would choose "Entity" for handling exported names. For instance, tracking multiple contact persons would typically relate more to specific fields designed to accommodate such details, rather than the choice of entity type. Limiting data scope and automatic document updates serve other distinct purposes within data handling and management but do not address the formatting concerns associated with names that could contain commas.