What practice should users follow when archiving processed data in Relativity?

When archiving processed data in Relativity, it is essential to ensure that the archived data is stored securely and remains accessible. This practice is crucial for several reasons.

First, data security is paramount in any data management process, especially when dealing with sensitive or confidential information that may be subject to legal or regulatory requirements. By storing the archived data securely, organizations can protect against unauthorized access and potential data breaches, thus maintaining the integrity of the information.

Secondly, ensuring accessibility means that the data can be retrieved and utilized when necessary, whether for compliance audits, legal requests, or information retrieval for ongoing or future projects. If archived data is not accessible, it could hinder workflow or lead to challenges in meeting client needs or regulatory obligations.

In summary, storing archived data securely while retaining accessibility safeguards the organization’s data assets, aligns with best practices for data management, and addresses potential future retrieval needs.